Vessel maintenance programs succeed or fail based on one thing - whether the planned work actually happens on schedule before the unplanned work is forced on you. Most operators know this and still run a maintenance program that defers jobs when the vessel is busy, loses the deferral record, and discovers the consequences at the worst possible moment.
The gap between the planned maintenance schedule and the actual maintenance history is where breakdowns live. Most vessel operators know that gap exists but can't see its size because the records aren't in one place.
A running hours service gets deferred because the vessel is booked solid for six weeks. The deferral goes in a logbook. Nobody reviews the logbook. The job gets deferred again. Three months later, what should have been a 4-hour service becomes a two-day breakdown repair. The logbook is still on the vessel.
A critical spare is in the warehouse when the vessel doesn't need it and missing when the breakdown happens. Parts inventory managed by memory and individual crew knowledge means the parts on hand reflect whoever ordered last - not what the vessel's maintenance schedule actually requires.
Survey items, condition monitoring records, and defect repair documentation all need to be current and accessible when the surveyor comes aboard. When records are in binders on the vessel, finding what the surveyor wants takes hours - and what's missing doesn't surface until the survey fails.
Built for vessel maintenance operations - planned maintenance tracking, deferral management, spare parts, defect records, and class compliance all in one system.
Maintenance schedules based on running hours and calendar intervals tracked per vessel, per machinery item. Overdue jobs visible before they become defects. The superintendent sees the maintenance status of every vessel in the fleet without calling the chief engineer.
When a maintenance job is deferred, the reason is documented and a new due date is set. Deferred items tracked to closure. When a job has been deferred more than once, it escalates to the technical superintendent automatically. Deferrals don't disappear into a logbook.
Critical spares tracked by vessel and by stock level against maintenance requirements. When a planned maintenance job is coming due, the system confirms the required spare is on board before the vessel sails. Reorders triggered from maintenance schedules, not from stockouts.
Every defect reported, investigated, and repaired documented against the vessel record. Class conditions and flag defects tracked to closure with evidence. The defect history is available to the superintendent, the port state inspector, and the next chief engineer who joins the vessel.
Class survey items, annual flag inspections, and statutory equipment certifications tracked with due dates. The system builds the survey preparation checklist from the certificate database. Survey readiness is visible 90 days out - not discovered three days before the surveyor arrives.
Maintenance costs tracked by vessel, by system, and by component. Vessels with consistently high maintenance costs flagged for technical review. The data shows whether a vessel is approaching an uneconomical maintenance cycle before the cost justification for replacement is obvious.
Start with The Audit. One session to map your workflows, find the highest-leverage problems, and build your plan.