Estimates out before the competitor answers the phone. Crews scheduled automatically. Commercial contracts managed without three people touching the paperwork. TMI builds the operational infrastructure painting contractors grow on.
Painting contractors compete on speed to estimate, accuracy of pricing, and the ability to run multiple crews on multiple jobs without the coordination overhead eating the profit on each one.
A homeowner or property manager who sends three requests and gets one response in two hours is probably already booked with someone else by the time yours arrives. The contractor with the fastest accurate estimate wins the call, not the cheapest one.
When estimates are built from memory and experience rather than a consistent pricing model, the variance is wide. Some jobs come in fat, some come in thin, and the owner does not know which is which until the job closes. The company cannot improve what it cannot measure.
Who is on what job tomorrow. Which crew has the right gear for the commercial exterior. Which job is ahead of schedule and can absorb an extra person. When this lives in the owner or office manager's head, it takes an hour every evening to rebuild the next day's assignments from scratch.
Commercial work has submittals, certified payroll requirements, insurance documentation, progress billing schedules, and general contractor coordination that residential work does not. Most painting contractors manage this with additional administrative headcount rather than systems - which means the margin on commercial has to absorb a fixed cost residential work does not carry.
Estimating speed, multi-crew scheduling, commercial contract management, and billing automation built for how painting contractors actually operate - not adapted from a generic field service platform.
Pulls your historical pricing, material costs, and labor rates to generate draft estimates from surface area inputs, photos, or project briefs. Estimates go to customers faster with consistent pricing logic - without the owner building each one from scratch.
Assigns crews based on job type, skill set, proximity, and materials on hand. Surfaces conflicts when jobs run long or crew members are unavailable. Daily schedules build themselves each night based on current job status - no manual reassignment every morning.
Manages multi-phase projects, progress billing schedules, submittal requirements, insurance documentation, and general contractor coordination. Commercial administrative demands handled without additional headcount dedicated to keeping up with the paperwork.
Residential invoices on job completion. Commercial progress bills on phase completion and contract milestones. Change orders captured in the field flow to billing automatically. Collections follow-up triggers when payments go past due without manual tracking.
Estimate follow-ups, job confirmation reminders, completion notifications, and review requests go out automatically. Customer history, color selections, and property notes travel with the job from estimate to invoice and back again on repeat work.
Material quantities logged against specific jobs at point of purchase and use. Actual material costs compared to estimate in real time. Jobs running over material budget surface before the crew finishes rather than at month-end reconciliation.
Jobber and ServiceTitan require your office to operate them. TMI builds automations that run the estimating, scheduling, and billing functions without constant staff input.
| Capability | TMI | Jobber | ServiceTitan | Local Tools |
|---|---|---|---|---|
| AI-assisted estimating | Yes | Manual | Basic | No |
| Automated multi-crew scheduling | Yes | Manual | Manual | No |
| Commercial contract management | Yes | No | Partial | No |
| Progress billing automation | Yes | Manual | Partial | No |
| Real-time job costing vs. estimate | Yes | After close | After close | No |
| Built for painters, not generic trades | Yes | Generic | Generic | Generic |
A working session that maps your estimating process, scheduling approach, commercial vs. residential contract mix, and billing cycle. You get a complete system blueprint with implementation pricing. $997, and you own the output either way.
TMI builds your estimating engine, scheduling logic, commercial contract workflows, and billing automation against your actual pricing data, crew structure, and contract types. Integration with existing accounting tools happens in this phase. Most implementations go live in 6 to 10 weeks.
Estimates go out automatically. Crews are scheduled without nightly manual reassignment. Commercial documentation compiles without the office chasing it. Invoices and follow-ups run on completion. The operation runs with less overhead, not more.
Estimating speed and multi-crew scheduling automation deliver the fastest ROI. Fast, accurate estimates convert more leads before the competition responds - and for painting contractors who do residential work, the first estimate back often wins the job outright. Multi-crew scheduling that runs automatically eliminates the daily overhead of managing crew-to-job assignments by hand, which can consume 30-60 minutes of owner or office manager time every day.
TMI builds an estimating engine that pulls your historical pricing, material costs, and labor rates to generate draft estimates from surface area inputs, photos, or structured project briefs. The estimate goes through your pricing model and produces a formatted proposal that can be reviewed, adjusted, and sent - without requiring the owner or estimator to build it from a blank spreadsheet. Response time drops from days to hours and pricing consistency improves across all jobs.
TMI builds a scheduling engine that assigns crews to jobs based on job type, crew skill set, proximity to the job site, and materials currently on the crew vehicle. When a job runs long or a crew member calls in, the system resurfaces the conflict with the affected downstream jobs and suggests resolutions. The daily schedule builds itself each night based on current job status so your office does not start each morning rebuilding the board from scratch.
Yes. TMI builds commercial contract management that handles multi-phase project tracking, progress billing schedules, submittal and insurance documentation requirements, and general contractor communication coordination. Commercial jobs have fundamentally different administrative demands than residential work. The system handles both without requiring separate administrative staff for commercial compliance and documentation.
Residential invoices generate on job completion and route to the customer automatically with payment link. Commercial progress bills draft based on phase completions and confirmed contract milestones without PM assembly time. Change orders captured in the field flow through to the billing engine so nothing gets invoiced late. Collections follow-up sequences trigger automatically when payments go past due, escalating to your team only when human intervention is actually needed.
Jobber is a service management platform your office staff operates daily to keep jobs moving. TMI builds automations that run the estimating, scheduling, billing, and follow-up functions without staff needing to trigger each step. The goal is a painting operation where administrative overhead does not grow proportionally with crew count and revenue. The measure is how much less your office has to touch to get the same output.
Most painting contractor implementations go live within 6 to 10 weeks. Estimating automation and crew scheduling are typically the first systems live. Commercial contract management and automated billing follow in the second phase once the pricing data structure and contract types are mapped. The Audit session produces a specific timeline before any build commitment is required.
Every engagement starts with The Audit at $997. That session maps your estimating process, scheduling approach, commercial vs. residential mix, and billing gaps - then produces a full system blueprint with implementation pricing. You own the blueprint whether you build with us or not. Painting contractor build engagements typically range from $14,000 to $40,000 depending on scope and whether commercial contract management is included.
One session that maps your estimating gaps, scheduling overhead, and billing process - and produces a blueprint for fixing all three. $997.
TMI