TMI
Platform
How It Works
The Audit
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vs. Service Fusion
vs. Samsara
vs. Fleetio
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vs. Salesforce
Company
About
Field Notes
Fleetio is the best maintenance ledger in the market. But a ledger is not an operating system. When you need dispatch intelligence, route optimization, and driver compliance alongside your maintenance records, you need a different foundation.
Fleet maintenance tracking is Fleetio's core competency - work orders, service history, parts inventory, and vendor management in a clean interface that technicians actually use.
Preventive maintenance scheduling based on mileage, hours, and calendar intervals. Reliable for companies whose primary challenge is staying on top of scheduled service across a large fleet.
Fuel tracking and cost management per vehicle. Useful for companies monitoring total cost of ownership and comparing asset efficiency.
Companies primarily focused on asset management rather than dispatch - if your operational challenge is maintenance visibility, Fleetio solves that well.
Fleetio does not touch dispatch. You track your maintenance in Fleetio and run dispatch in a completely separate system - two tools, two data sets, zero connection between them.
No route optimization. Fleetio knows which vehicle had its oil changed. It has no opinion on which vehicle should take which job tomorrow based on location, capacity, or driver history.
Driver compliance AI is absent. Certification tracking, hours-of-service alerting, and driver performance scoring are outside Fleetio's scope.
Predictive maintenance is interval-based, not probability-based. Fleetio will tell you when service is due by the schedule. It cannot tell you which units are likely to fail before the schedule says they should.
Fleetio gives you a clean record of what happened to each vehicle and what needs to happen next. It is genuinely good at this. But it stops there. Dispatch, routing, driver management, compliance, and operational reporting all require separate tools that do not connect to your maintenance records.
TMI builds the intelligence layer across your entire fleet operation - predictive maintenance from actual failure patterns, autonomous dispatch that accounts for vehicle condition and availability, route optimization, driver compliance tracking, and operational reporting that shows you the full picture in one place. Not four tools running separately.
| TMI | Fleetio | |
|---|---|---|
| Core purpose | Full fleet operations intelligence | Fleet maintenance tracking and scheduling |
| Dispatch capabilities | Autonomous dispatch with vehicle condition and availability logic | Not available - separate tool required |
| Route optimization | Dynamic routing based on location, load, and job requirements | Not a Fleetio feature |
| Driver compliance | AI-driven certification tracking, hours monitoring, performance flags | Basic driver records, no compliance AI |
| Operational reporting | Full operations - maintenance cost, dispatch efficiency, margin by asset | Maintenance-focused cost and service history reports |
| Cost model | Audit + build investment. Replaces multiple tools. | Per-vehicle per-month subscription |
| Implementation | TMI builds and manages. Includes historical data migration. | SaaS setup. Internal configuration and management. |
| AI capabilities | Predictive failure models, autonomous dispatch, pattern recognition | No AI - rule-based scheduling and alerts |
| What it doesn't do | Hardware sensor installation (works with your existing telematics) | Dispatch, routing, compliance, predictive intelligence |
| Integration depth | Deep integration across dispatch, payroll, ERP, telematics | Integrates with GPS and fuel card providers |
Running Fleetio for maintenance and a separate dispatch tool that does not talk to it. Vehicles are assigned to jobs without the system knowing which ones just came out of service, which are due in two days, or which have a driver who is not certified for this job type. TMI connects it all.
Dispatchers are building routes manually every morning based on yesterday's knowledge and their gut. Fleetio tracks what happened to the trucks after they came back. TMI plans the day before they leave - accounting for vehicle condition, driver hours, delivery windows, and road conditions.
HVAC, electrical, or plumbing fleets running 20 or more service vehicles. Fleetio manages the maintenance side. TMI builds the entire operating layer - dispatch, service agreement scheduling, customer communication, technician routing, and reporting that shows margin by asset and by service type.
Yes, but TMI goes further than tracking. Fleetio logs what maintenance happened and schedules what's next. TMI builds predictive logic that tells you what is likely to fail based on your fleet's actual service history, operating patterns, and usage intensity - before the maintenance is due.
Fleetio is a maintenance ledger. It is very good at recording what happened and reminding you what's coming. TMI adds the operational intelligence layer - autonomous dispatch, route optimization, driver compliance AI, cost forecasting from actual failure patterns, and integration with your dispatch and payroll systems. Fleetio manages assets. TMI runs the operation.
In most cases, yes. TMI builds the maintenance intelligence Fleetio handles plus the operational systems Fleetio does not touch. If you want to keep Fleetio's interface for technician-facing work orders, TMI can integrate with it. But most operators find the full TMI build makes Fleetio redundant.
TMI builds autonomous dispatch that assigns jobs based on driver location, asset type, job requirements, customer history, and time windows. The system runs the assignments. Your dispatcher handles exceptions. This is the part of fleet management Fleetio does not address at all.
Fleetio tracks mileage, hours, and scheduled intervals. It reminds you when service is due based on preset rules. TMI learns from your actual fleet history - which vehicles fail early, which drivers correlate with premature wear, which routes stress components beyond normal rates. The maintenance schedule becomes probability-based, not calendar-based.
The Audit takes one week and produces a complete infrastructure map. Build typically runs 8-12 weeks for a fleet operation. We migrate your existing maintenance history from Fleetio so the predictive models start with real data, not from scratch.
Fleetio charges per vehicle per month. TMI starts with The Audit at $997, then a custom build investment. Fleets running 20 or more vehicles typically find TMI costs less over 18 months when you account for what it replaces - the maintenance platform, the dispatch tool, the route planner, and the internal management time those tools require.
Yes. TMI can run alongside Fleetio during the build phase so your maintenance records stay intact. We pull historical data from Fleetio as part of the build. Most operators transition fully within 90 days of the build completing.
The Audit maps every gap between your current tools and a fully connected fleet operation - in one week.
Start with The Audit - $997 →From vehicle tracking to real-time profitability and predictive maintenance.
Custom AI infrastructure for fleet operations that Fleetio wasn't designed for.
A straight read on what matters for fleets in 2026.
What preventive maintenance programs miss and how predictive systems fix it.