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You have chairs filled with hygiene and the wrong cases at the wrong times. Treatment plan acceptance is low, recall is inconsistent, and the new patient pipeline runs on word of mouth. TMI builds the systems that fix all of it.
Most dental practices are fully booked and under-producing. The schedule looks healthy. The P&L tells a different story. The gap lives in treatment plan follow-up, recall systems, and a new patient pipeline that depends entirely on hope.
The average dental practice has $80,000 to $150,000 in unaccepted treatment sitting in the system at any given time. The follow-up process is a coordinator with a list and good intentions. That's not a system.
Patients get one postcard and nothing else. If they don't call back, they're gone. A practice with 1,200 active patients and a 60% recall rate is leaving hundreds of appointments and tens of thousands on the table every year.
When a new patient searches for a dentist, the practice that responds first and follows up consistently wins. Most practices have no system for either. They rely on existing patients to send referrals and hope the phone rings.
Most dental software handles scheduling and billing. Nothing handles the gaps between. TMI builds the infrastructure that connects every function of a dental practice into one operating layer.
Automated follow-up on every inquiry. Online booking that converts. AI search presence for patients searching locally. Referral programs that give existing patients a reason to send their friends.
Get a plan →The right cases at the right times. Schedule optimization that prioritizes higher-value appointments. No-show reduction sequences that fill gaps before they cost you. Production goals tracked by provider, not just by chair.
Get a plan →Treatment plan follow-up sequences that run automatically after every case presentation. Multi-step outreach across SMS and email. Acceptance rates tracked per provider. No more sticky notes. No more dropped cases.
Get a plan →Claims submitted the day of service. Denials tracked and worked automatically. Insurance verification before every appointment. Your coordinator stops chasing claims and starts handling patients.
Get a plan →Hygiene recall that actually works -- not one postcard, but a sequence that runs until the patient books or opts out. Reactivation campaigns for patients who've lapsed. Review generation after every positive visit.
Get a plan →Treatment plan acceptance rate, recall rate, no-show percentage, and insurance collection rate tracked in one dashboard. Know your numbers in real time. Not at the end of the month when it's too late to act.
Get a plan →Not a SaaS subscription. Not another dashboard bolted onto your existing software. Operational systems built around how your practice actually runs -- designed to increase production without adding headcount.
Lead capture, instant response, and follow-up sequences that convert inquiries into first appointments.
24/7 booking without a front desk phone call. Appointment types, provider preferences, and insurance captured upfront.
Automated multi-step outreach for every unaccepted case. SMS, email, and voice touchpoints timed for maximum response.
Hygiene recall sequences that run until the patient books. Lapsed patient reactivation campaigns that recover lost production.
Every claim tracked from submission to payment. Denials surfaced and worked before they age out.
Patient balance follow-up sequences. Payment plans tracked. Collections rate improved without coordinator time.
Post-visit review requests sent automatically to satisfied patients. Rating built systematically, not by accident.
Systematic ask and follow-through for patient referrals. Referral source tracked from recommendation to appointment booked.
Your practice surfaces when patients search for dental care locally. Built for AI-driven search results, not just maps listings.
Daily and monthly production tracked per provider. Gaps identified early enough to fill, not discovered at month-end.
One call. We walk every process, bottleneck, and gap in your workflow. Nothing gets assumed. Nothing gets skipped.
Custom AI infrastructure built specifically for how you operate. Done for you. 14 days max. No templates. No generic software.
Your team gets trained. The system runs. We stay on for support. You never deal with a generic software vendor again.
Sends recall reminders at the right interval for every patient automatically. Hygiene schedules stay full without your front desk manually working a list.
Confirmations go out before appointments. No-show rates drop. Cancellation slots get filled automatically from a waitlist.
Intake forms, insurance verification, and welcome communications happen before the patient walks in. First appointments run smoother.
Patients who leave with unscheduled treatment get a follow-up sequence. Accepted treatment rates go up without your team making reminder calls.
Post-appointment review requests go out automatically to every satisfied patient. Negative experiences get routed to your team before they reach Google.
Flags incomplete claims, pending authorizations, and aging receivables automatically. Your billing team spends time on exceptions, not routine follow-up.
We build an automated recall loop that identifies patients due for hygiene or follow-up and sends personalized reminders in your practice voice. Your front desk handles confirmations and questions, not outreach.
Yes. Multi-step confirmation sequences and automated waitlist management consistently reduce no-show rates. When a cancellation comes in, the system fills the slot from a standing waitlist before you notice it is empty.
When a patient leaves with a treatment plan they have not scheduled, a follow-up sequence starts automatically. It is specific to the treatment, uses your language, and stops the moment they book.
We build around your existing system. The automation layer works with what you already have rather than replacing it.
14 days from the discovery call to live deployment. Training is included.
Tell us how your practice runs today. We'll map where the production is being lost and build a system to recover it.
Every engagement is different. Whether you need the full operating system or one agent solving one problem - we have a format that fits where you are right now.
One engagement. Every system. TMI designs, builds, and installs your complete AI operating system - from lead intake to final output. You own it. It runs without us once it's live.
Book an Audit →Pre-configured intelligent systems built for your industry. The highest-impact functions deployed faster - starting with what moves the needle most for your operation and expanding from there.
See What's Included →One agent. One problem. Purpose-built AI for the specific friction point costing your business the most right now - dispatch, estimating, follow-up, compliance, or anywhere else it's bleeding.
Start With One Agent →Agencies and consultants can license TMI's proven systems to deploy for their own clients - under your brand or ours. Done-for-you infrastructure you didn't have to build from scratch.
Inquire About Licensing →Not sure which format is right for where you are? Every engagement starts with an audit. We'll map exactly what to build and in what order.
Book an Audit →