Estimating surface area wrong. Weather scrambling the exterior schedule. Five crews across eight jobs with no coordination layer. TMI builds the systems that fix all three.
Most painting shops live on feel. Estimators who guess well. Crews who know the sequence. Owners who hold it all in their head. That works until it doesn't -- and when it breaks, it costs you the job margin.
Irregular surfaces, multiple coats, prep time that runs long -- the gap between what was estimated and what was actually needed comes out of your margin. Most shops don't track estimate accuracy per job, so the same mistakes repeat.
Prep crew finishes ahead of schedule. Prime crew isn't available yet. Final coat crew shows up to a job that isn't ready. Running five crews across eight simultaneous jobs on a whiteboard means someone is always waiting -- on your dime.
Property managers, HOAs, and facility directors give repeat business to whoever follows up. Most painting contractors win the first contract and lose the renewal because they're too busy to manage the relationship. That's a systems gap, not a sales problem.
Painting operations live at the intersection of estimating precision, crew coordination, and commercial relationship management. TMI connects all six so nothing falls through the cracks between jobs.
Estimates built from surface measurements, coat count, prep complexity, and your actual material cost history. Residential quotes go out same day. Commercial bids track revision history and competitor context. Estimate accuracy tracked per estimator automatically.
Get started →Crew sequencing by phase -- prep, prime, coat, touch-up -- across all active jobs simultaneously. Weather holds trigger automatic schedule adjustments for exterior work. No dispatcher hunting down who goes where on Monday morning.
Get started →Invoices matched to completed phases. Change orders captured in the field and billed before the crew leaves the job. Commercial contracts tracked against payment terms. Overdue receivables followed up automatically before they hit 45 days.
Get started →Review requests sent at job completion. Commercial account managers get automated check-ins 60 days before contract renewal. Referral tracking across property managers, real estate agents, and GCs. Your pipeline builds without a salesperson managing it.
Get started →Crews log phase completion, actual hours, and material usage from their phone. Rework reasons captured at the source. Photos attached to the job automatically. Quality issues surface before the client calls, not after.
Get started →Estimate accuracy by estimator. Rework cost as a percentage of revenue. Margin by job type -- interior residential, exterior commercial, new construction. The numbers that show where your operation is profitable and where it isn't.
Get started →Custom-built for how painting companies actually operate -- not generic field service software that doesn't understand job phase sequencing.
Estimates built from measurements, coat specs, and actual material cost history -- not gut feel.
Prep, prime, coat, and touch-up crews sequenced across all active jobs automatically.
Exterior jobs flagged and rescheduled automatically when forecast conditions don't meet spec.
HOA and property manager contracts tracked with renewal reminders and relationship check-ins.
Estimated versus actual hours and materials reconciled per job. Patterns surface automatically.
Change orders created in the field, approved digitally, and billed before the crew moves on.
Every callback and redo logged with cause. Patterns by crew and job type surfaced automatically.
Paint and supply stock tracked by job. Reorders triggered before you send a crew short.
Revenue, margin, and rework cost by job type and estimator -- live, not built at month end.
Not a software demo. Not a consultant deck. A real system installed and running in your operation.
30 minutes. We map your current operation, find where the gaps are costing you most, and tell you exactly what to build first.
We design and build every system around how your business actually runs. No templates. No generic software. Built for you.
We install, train your team, and hand over a system that runs without us in the room. Most operations are live in 6-8 weeks.
Quotes generated from surface area, prep requirements, and material costs automatically. Sent to the customer the same day the walk-through happens, not three days later.
Learn more →Crews assigned to jobs based on skill level, equipment, and location. Schedule changes pushed to crews in real time. No coordinator managing it manually by text.
Learn more →Invoices generated at job completion with materials and labor captured automatically. Payment collected before the crew leaves. No invoice chasing two weeks later.
Learn more →Review requests sent automatically post-job. Past customers re-engaged for repeat work before they call a competitor. Your reputation builds without you managing it.
Learn more →One call. We walk every process, bottleneck, and gap in your workflow. Nothing gets assumed. Nothing gets skipped.
Custom AI infrastructure built specifically for how you operate. Done for you. 14 days max. No templates. No generic software.
Your team gets trained. The system runs. We stay on for support. You never deal with a generic software vendor again.
Every open bid tracked from quote to close. Follow-up sequences go out automatically. Estimates stop being forgotten in an inbox.
Crew assignments, start dates, and material delivery schedules managed in one place. Job collisions and double-booking go away.
Paint formulas, material quantities, and supplier orders logged per job. Reorders happen automatically. Runs never stop a crew.
Progress photos and punchlist items captured at the job site automatically. Customer sign-off is always documented.
Pre-job arrival notifications, progress updates, and completion confirmations go out without your office writing each one.
Completed jobs trigger a review request at the right time. Referral asks follow for satisfied customers. Repeat business builds automatically.
We build a follow-up system that tracks every open estimate and sends the right follow-up at the right time. Estimates that would have gone cold get a response. Conversion rates go up.
Yes. Crew assignments, job start dates, and material delivery windows all live in one system. Job conflicts surface before they happen. Crews always know where they are going next.
Paint formulas and material quantities get tied to each job. Supplier orders happen automatically when stock drops. Crews stop running out of material mid-job.
Job confirmation, arrival notifications, and completion confirmation go out automatically in your voice. Customers feel taken care of without your office managing every touchpoint.
14 days from the discovery call.
Tell us how your crews run today. We'll identify where the margin is leaking and build the system that captures it.
Every engagement is different. Whether you need the full operating system or one agent solving one problem - we have a format that fits where you are right now.
One engagement. Every system. TMI designs, builds, and installs your complete AI operating system - from lead intake to final output. You own it. It runs without us once it's live.
Book a Strategy Call →Pre-configured intelligent systems built for your industry. The highest-impact functions deployed faster - starting with what moves the needle most for your operation and expanding from there.
See What's Included →One agent. One problem. Purpose-built AI for the specific friction point costing your business the most right now - dispatch, estimating, follow-up, compliance, or anywhere else it's bleeding.
Start With One Agent →Agencies and consultants can license TMI's proven systems to deploy for their own clients - under your brand or ours. Done-for-you infrastructure you didn't have to build from scratch.
Inquire About Licensing →Not sure which format is right for where you are? Every engagement starts with a strategy call. We'll tell you exactly what to build and in what order.
Book a Strategy Call →
TMI