Leads followed up in under 90 seconds. Clients onboarded without the founder managing each step. Launches that run on systems, not manual email sends. TMI builds the infrastructure expert-led businesses need to grow without the founder becoming the bottleneck.
Coaching and consulting businesses hit the same wall. The founder generates leads, delivers results, and manages the business. When all three depend on the same person, growth means working more hours - not building something that compounds.
Someone fills out your application or downloads your lead magnet at 2pm on a Tuesday. You see the notification at 7pm after your last call. By then they have already heard back from someone else, or the moment of enthusiasm has passed. The conversion that was available at 2pm is gone by 7pm.
A client pays. Now someone needs to send the welcome email, share the intake form, send the scheduling link, grant community access, and follow up if anything is not completed. When all of that lives in the founder's head and calendar, every new client is a time event for the person who should be focused on delivery.
Open cart for five days. Dozens of email sends, social updates, webinar reminders, deadline emails, and objection-handling sequences - all managed manually during the exact window when you are also doing live calls and handling inbound questions. The launch works when the founder is at full capacity. When they are not, revenue suffers.
How many active clients. What the monthly recurring revenue looks like. Which cohort has the highest renewal rate. Which lead source converts to paid at what rate. Most coaching businesses can answer none of these questions without opening three platforms and assembling the data themselves - which means decisions are made on gut feel, not information.
Lead response, onboarding, launch mechanics, and renewal systems built around how coaching and consulting businesses generate and retain revenue - not adapted from a B2B sales playbook.
Contacts new leads within 60-90 seconds of submission via email or SMS, personalized to the source and offer. Follow-up sequences run on a defined schedule based on engagement. Leads never fall through a gap because someone was in a session.
Triggers the moment a client pays. Welcome sequence, intake form, scheduling link, community or platform access, and first session prep instructions all dispatched automatically in the right order - without the founder managing each step.
Integrates with your booking tool to send confirmation, pre-session prep reminders, and post-session follow-up automatically. Missed sessions trigger a reschedule sequence. No-shows surface to the appropriate follow-up without manual tracking.
Email sequences, webinar reminders, cart open notifications, objection-handling messages, and deadline sequences run on your launch calendar automatically. The launch runs on the system during the exact window when you are also doing live events and sales calls.
Active clients, MRR, cohort enrollment, renewal pipeline, lead source conversion rates - all visible in one place without opening three platforms and assembling the data. Decisions get made on information, not gut feel.
Renewal sequences trigger at the right window before a client's program ends. Engagement data surfaces clients who are at risk before they decide not to renew. Retention campaigns run automatically based on client activity and program milestones.
HubSpot, ActiveCampaign, and Kajabi are platforms you configure and operate. TMI builds the specific automations that run your coaching business revenue cycle.
| Capability | TMI | HubSpot | ActiveCampaign | Kajabi |
|---|---|---|---|---|
| Sub-90-second lead response | Built for you | Configure yourself | Configure yourself | Limited |
| Onboarding built around your program | Yes | Generic workflows | Generic workflows | Basic |
| Launch sequence built for your offer | Yes | You build it | You build it | You build it |
| Revenue and pipeline dashboard | Yes | Requires setup | No | Basic |
| Renewal automation by program type | Yes | Manual config | Manual config | No |
| Integrates with your existing stack | Yes | Replace or rebuild | Partial | Replaces |
A focused working session that maps your current lead response time, onboarding process, launch mechanics, and revenue visibility gaps. You get a complete system blueprint with implementation pricing. $997, and you own the output whether you build with us or not.
TMI builds your lead response, onboarding, launch, and renewal systems around your actual offer structure, program types, and existing tools. Integration with your current booking system, payment processor, and community platform happens in this phase. Most implementations go live in 4 to 8 weeks.
Leads get responses in under 90 seconds regardless of when they come in. New clients are onboarded without the founder touching it. Launches run on the sequence while you run the live events. Renewals happen on a system. The business runs without the founder being the operational layer.
Lead response automation and client onboarding systems deliver the fastest and most measurable ROI. Research shows a 9x conversion difference between responding to a lead in under 5 minutes versus over 30 minutes. Most coaching businesses respond in hours, not minutes - because the founder is in sessions when the lead comes in. Fixing that gap alone changes close rates significantly before anything else in the funnel is touched.
TMI builds a lead response system that contacts new leads within 60-90 seconds of submission via email, SMS, or both - with a message that is personalized to the source they came from and the offer they responded to. If the lead does not respond to the initial contact, follow-up sequences continue on a defined schedule based on engagement signals. Leads never fall through a gap because the founder was in a session or traveling.
TMI builds onboarding workflows that trigger the moment a client completes payment. Welcome sequence, intake form delivery, session scheduling link, access credentials for your community or course platform, and first session preparation instructions all dispatch automatically in the right order without the founder or an assistant managing each step. New client onboarding becomes a systems event rather than a calendar event for the person who should be focused on delivering results.
A launch sequence is the series of emails, social prompts, webinar reminders, cart open notifications, objection-handling messages, and deadline sequences that drive enrollment in a cohort or program. TMI builds these as automated systems that run on your launch calendar without requiring you to manually send or schedule each piece during the days when you are also running live events, handling sales calls, and answering questions from prospects in real time.
HubSpot is a CRM and marketing platform that you configure and operate. Getting value out of it requires someone who knows the platform building workflows, managing contacts, and maintaining sequences - and those workflows are generic, not specific to how a coaching business generates and retains revenue. TMI builds the specific systems that run your business - the lead response timing, the onboarding sequence for your program structure, the launch mechanics for your offer, and the renewal sequences for your client tenure model.
Yes. TMI builds around your existing stack rather than replacing it. Kajabi, Teachable, Circle, Skool, Calendly, Acuity, Stripe, ActiveCampaign, ConvertKit - whatever tools you are currently using become the foundation the automations run on top of. The goal is adding the coordination and automation layer that connects your existing tools and removes the manual steps between them, not asking you to migrate everything to a new platform.
Most coaching and consulting implementations go live within 4 to 8 weeks. Lead response and client onboarding are typically the first systems live, often within 2-3 weeks of the build starting. Launch sequence automation and revenue dashboards follow in the second phase once the lead and client data flows are established. The Audit session produces a specific timeline before any build commitment is required.
Every engagement starts with The Audit at $997. That session maps your current lead response time, onboarding gaps, launch mechanics, and revenue visibility - then produces a full system blueprint with pricing. You own the blueprint whether you build with us or not. Coaching and consulting build engagements typically range from $10,000 to $35,000 depending on program complexity, number of offers, and existing tool integrations required.
One session that maps your lead response gap, onboarding process, and launch mechanics - and produces a blueprint for building systems that run them. $997.
TMI