The total is lower than you expected
Then software spend is not your constraint and you can stop thinking about it. That is a useful result and it costs nothing to find out.
TMI / TOOLS
WHAT YOUR SOFTWARE
ACTUALLY COSTS.
Most owners can name three or four systems and are surprised by the total. Put the monthly figures in and the page does the multiplication. Nothing is sent anywhere — the numbers stay in this browser.
THE CALCULATOR
YOUR NUMBERS,
MULTIPLIED.
—A YEAR, ALL IN
—SYSTEMS COUNTED
—ON OVERLAPPING SYSTEMS
—PER PERSON
Put a figure in and the total appears here.
Calculated in your browser. Nothing on this page is sent to TMI.
HOW IT WORKS
SHOWING
ITS WORKING.
Every figure above comes from the numbers you typed. There is no benchmark behind it, no model, and no data from anyone else's company.
- 01
The arithmetic
Each monthly figure is multiplied by twelve and the results are added. The overlap total adds up only the lines you ticked. Per person divides the annual total by the headcount you entered. That is the whole calculation. - 02
What it does not do
It does not estimate a saving, suggest what to cancel, or score the company. It cannot: it knows four numbers about a business it has never seen. Anything beyond multiplication here would be a guess with a currency symbol in front of it. - 03
Why the overlap tick matters
The total is rarely the interesting part. The interesting part is how much of it is paying twice for the same capability, which is usually a number nobody in the company has added up, because each purchase was reasonable on its own day.
WHAT TO DO WITH IT
THE NUMBER IS NOT
THE POINT.
The overlap figure is large
Consolidation is worth looking at, but carefully. Two systems doing the same thing sometimes means one department does not trust the other's data, and cancelling a licence does not fix that.
Per person looks high for your industry
Worth asking which of these people actually open which system. Paid-for seats that nobody has logged into in a quarter are the most common finding in this area and the easiest to check.
You could not fill in the list from memory
That is the finding. A company that cannot name what it pays for is usually also a company where two systems hold the same customer under different names.
Any of these is a reasonable thing to act on without hiring anybody. Where they lead somewhere bigger, that is what the $5,000 audit is for →
COMMON QUESTIONS
ABOUT THIS
CALCULATOR.
Is anything I type here sent to TMI?
No. The calculation runs in your browser and nothing leaves the page. There is no form submission behind this tool and no figure reaches TMI unless you choose to tell us.
Why does it not tell me how much I could save?
Because it would be making it up. A saving depends on what each system is actually used for, who depends on it and what breaks if it goes, none of which this page knows. A number presented as a saving on that basis would be a sales tactic rather than a calculation.
Should I include things like phones and internet?
Only if you want the total to mean that. The figure is most useful when it covers software the company chose to buy, because that is the part that accumulates without anyone deciding to let it.
What is a normal number?
TMI will not publish one, because the honest version varies enormously by industry, headcount and how much is custom. Comparing this figure to your own last year is far more useful than comparing it to a benchmark from somebody else's market.
YOU HAVE THE NUMBER